NIOS Class 12 Early Childhood Care and Education Chapter 16 Administration and Management of an ECCE Centre

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NIOS Class 12 Early Childhood Care and Education Chapter 16 Administration and Management of an ECCE Centre

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Administration and Management of an ECCE Centre

Chapter: 16

INTEXT QUESTIONS 16.1

State whether the following statements are true or false. 

1. The early childhood centre administrator is responsible for the overall operation of their centre and services. 

Ans: True.

2. Good administration ensures efficient performance of all departments of the organization. 

Ans: True.

3. The administrator can alone give direction and supervise the work of all staff. 

Ans: False.

4. The responsibilities of the administrator are very diverse. 

Ans: True.

5. Laissez-Faire is the most controlling management style.

Ans: False.

INTEXT QUESTIONS 16.2

Match column A with column B

Column A	Column B
(a) Supervision	(i) mentor
(b) Monitoring	(ii) partnership of mutual benefits
(c) Mentoring	(iii) mentee’s total development
(d) Teacher	(iv) continuous review of programme
(e) Mentor focuses on	(v) regular collection and analysis of information

Ans:

Column A	Column B
(a) Supervision	(iv) continuous review of programme
(b) Monitoring	(v) regular collection and analysis of information
(c) Mentoring	(ii) partnership of mutual benefits
(d) Teacher	(i) mentor
(e) Mentor focuses on	(iii) mentee’s total development

INTEXT QUESTIONS 16.3 

(a) List the broad classification of records maintained in an ECCE centre.

Ans: Records can be broadly classified as: 

(i) Children’s records.

(ii) ECCE workers/Staff records.

(iii) Stock records.

(iv) Financial records.

(v) Miscellaneous records.

INTEXT QUESTIONS 16.4 

1. List some methods to raise finances for setting up an ECCE centre.

Ans: Grant-in-aid from the government, fair/functions, volunteerism, renting out the space, organise materials and stationery donation camp, donations.

INTEXT QUESTIONS 16.5 

Fill in the blanks: 

(a) __________ also helps them to improve the centre’s accounting system. 

Ans: (a) Auditing.

(b) Financial management deals with procurement and __________ of funds. 

Ans: (b) Allocation.

(c) Preparing a _________ is the first step of financial planning for the centre. 

Ans: (c) Budget. 

(d) The focus of ___________ is on establishing the truth and fairness of the accounts.

Ans: (d) External auditing.

Terminal Exercises

1. Discuss the importance of supervision, mentoring and monitoring in management of an ECCE centre.

Ans: Supervision, mentoring and monitoring are the important components for sustaining and improving the quality of services provided in an ECCE centre.

Recognising the importance of monitoring and supervision of ECCE centers, the National Early Childhood Care and Education Policy 2013 recommended strengthening of this aspect of ECCE programmes. This mandates that it be based on a systematic Monitoring Framework with easy-to-measure input, output and outcome indicators specified for ECCE quality.

The Head of the ECCE centre has to perform the role of supervisor, mentor and monitor. S/he has to act as a friend, guide and supervisor of staff and be the role model as a mentor. He checks overall and individual progress, identifies the problems and advises on solutions as a monitor.

2. Explain different types of records with examples that need to be maintained at ECCE centre.

Ans: Records can be broadly classified as:

(i) Children’s Record.

(ii) ECCE Workers/Staff Record.

(iii) Stock Record.

(iv) Financial Record.

(v) Miscellaneous Records.

(i) Children’s Records include:

Child’s Profile

Attendance Register

Progress Report

Child’s Portfolio

(ii) ECCE Worker/Staff Record: Individual records of all ECCE staff/employee of the centre must be maintained. These must include the staff member’s name, address, contact number, age, nationality, marital status, details of all relevant qualifications and experience, date of joining, job description, salaries, and references.

(iii) Stock Records: These are records of all resources and materials stocked at the centre. They show the quantity and kinds of materials at the centre’s disposal.

(iv) Financial Records: Financial records at ECCE centre include cash book, ledger and balance sheet.

(v) Miscellaneous Records: These include a record of regular inspection for safety equipment, menu records for mid-day meal, logbooks, school prospectus, documents relating to the foundation of the centre, photographs, newspaper cuttings, time tables, minutes of meetings, visitor’s book etc.

3. Differentiate between cashbook, ledger and balance sheet.

Ans: A cashbook is a record of small value purchases before they are later transferred to the ledger and final accounts. It is maintained by a staff of the centre. All records of minor day-to-day expenditures are maintained in a cashbook.

A ledger is the principal book or computer file for recording and totaling economic transactions taken place at ECCE centre. It has separate columns for debits and credits, and a beginning monetary balance and ending monetary balance for each account.

A balance sheet lists all of the assets that an ECCE centre owned as well as the debts owned by it. Assets are listed separately, first and then liabilities are listed together. This is very helpful to know the financial status of an ECCE centre.