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NIOS Class 12 Business Studies Chapter 9 Getting Ready for Wage Employment
Also, you can read the NIOS book online in these sections Solutions by Expert Teachers as per National Institute of Open Schooling (NIOS) Book guidelines. These solutions are part of NIOS All Subject Solutions. Here we have given NIOS Class 12 Business Studies Chapter 9 Getting Ready for Wage Employment, NIOS Senior Secondary Course Data Business Studies for All Chapter, You can practice these here.
Getting Ready for Wage Employment
Chapter: 9
Module – 3 : PREPARING FOR EMPLOYMENT
INTEXT QUESTIONS 9.1
Q. 1. Which source of information about job vacancy you find convenient and why?
Ans: Internet is the most convenient source of getting information about the availability of vacancies. A number of organisations, now-a-days give offer through their websites to fill up the vacancies in their offices. By using internet one can search for various job vacancies as per his/her qualification and experience.
Q. 2. Mention any three functions of Employment Exchanges.
Ans: (a) Registration and placement of job seekers.
(b) Career counseling and vocational guidance.
(c) Collection of information about employment market.
INTEXT QUESTIONS 9.2
Q. 1. List any three functions of placement agencies.
Ans: (a) Prepare the data bank of employers and job seekers.
(b) Advertise the vacancies.
(c) Help the job seekers in preparing their bio-data.
Q. 2. List the criteria on the basis of which one can search the job vacancies through internet.
Ans: (a) Category of jobs.
(b) Post.
(c) Place of job.
(d) Expected salary.
INTEXT QUESTIONS 9.3
Q. 1. What are the information’s one should give in the opening part of the covering letter.
Ans: (a) Brief introduction of the applicant.
(b) Purpose of writing the application.
(c) Sources of information about the vacancy.
Q. 2. Name the different basic sections a bio- data should contain.
Ans: (a) Name and contact details.
(b) Educational qualifications.
(c) Work history.
(d) Details regarding references.
INTEXT QUESTIONS 9.4
Q. 1. Name two terms/phrases a candidate should avoid during an interview.
Ans: (a) I mean. and
(b) Okay.
Q. 2. Name three term/phrases one may use during an interview to show his/her good manners.
Ans: (a) Thank you.
(b) I beg your pardon.
(c) Yes please.
Q. 3. Name the different forms of personal interview.
Ans. (a) Telephonic Interview.
(b) Interview through Teleconference.
(c) Chatting through Internet.
(d) Face to face interaction.
TERMINAL EXERCISE
Very Short Answer Type Questions:
Q. 1. Enumerate any four sources of information of vacancies of job.
Ans. The various sources of information about job vacancies are:
(a) Employment Exchanges.
(b) Placement Agencies.
(c) Newspapers and Magazines.
(d) Employment News.
Q. 2. State the role of management consultants in the process of recruitment.
Ans: The Placement Agencies bring together the employers and suitable candidates available for a job. They advertise the post, prepare the data bank of job seekers and inform them as per the availability of post. Some placement agencies also perform the screening of applications on behalf of the employers. The Management Consultants perform the placement of executives at middle and top level of management.
Q. 3. What is meant by the term ‘resume’?
Ans: This brief account of one’s professional or work experience and qualifications is termed as the Bio-data (Biographic Data) or Resume, Curriculum Vitae (CV).
Q. 4. Name any four personal qualities of a job seeker.
Ans: While applying for a job one should give more attention to prepare a well balanced bio-data. A standard bio-data should have four basic sections –
(a) Name and contest detailer.
(b) Educational qualifications (academics and technical).
(c) Work history (responsibilities, experience. and achievements etc.). and
(d) Details regarding references.
Q. 5. What are the qualities an interviewer can judge from ‘Group discussion’?
Ans: To judge the communication skill, presentation skill, subject command, leadership quality, personality etc. the employers usually arrange for interview.
Short Answer Type Questions:
Q. 6. Employment Exchanges are not playing significant role in the process of recruitment. Do you agree with this statement? Give reasons.
Ans: In the present employment scenario, the role of Employment Exchanges are not significant. A large number of recruiting agencies like Staff Selection Commission, Railway Recruitment Boards, Banking Service Recruitment Boards etc. have come up and they have restricted the area of operations of the Employment Exchanges. In fact today almost all the major establishments both in Government and outside have their own recruitment agencies. The judgments of the Supreme Court have made it obligatory on the part of the employers to advertise the vacancies in other media and consider candidates not only submitted by the employment exchanges but also those responding to the open advertisements for selection of candidates. Therefore, employment exchanges are left with limited categories that too at the lower levels of appointment.
Q. 7. Explain any two sources that provide information about job vacancies.
Ans: 1. Employment Exchanges: In our country employment exchanges have been setup by the government for bringing together job seekers and job-providers. The employment exchange maintains the list of job seekers and registers their names for different categories of jobs according to their qualification. When the employers approach the employment exchange for recruitment, it identifies the candidates from its list and informs them about these vacancies so that they can approach the concerned employers.
2. Placement Agencies: These are privately operated organisations whose main function is to introduce the job seekers to their prospective employers. Their role is similar to the government owned employment exchanges.
Q. 8. State the functions performed by placement agencies in the process of recruitment.
Ans: Role of Placement Agencies: The Placement Agencies could be Private Employment Agencies or Management Consultants. Private Employment Agencies bring together the employers and suitable candidates available for a job. Private agencies advertise the vacancies in the newspapers, periodicals and Internet. They prepare the data bank of all the prospective employers and job seekers. This data bank helps them to find out the suitable employer for a job seeker and vice versa. They keep on informing the job seekers periodically about the employers and the availability of jobs according to their qualifications, skills and experience. Some placement agencies also help the candidates in preparing their bio-data and other documents. The placement agencies also screen the applicants against the requirements specifiedby the employer.
They supply a list of candidates, and the organisation only conducts the final round of interview. These agencies function primarily in the Metropolitan cities and they charge a fee from the employer as well as employee for their services. Fake placement agencies are also found in different parts of the country. These fake agencies collect money from the job seekers and arrange fake interviews. Job seekers, therefore may be careful in utilizing their services. Management Consultants specialize in the placement of executives at middle and top level of management. These are basically executive searching agencies. These agencies work at a nation wide level and they charge a substantial amount of fee from employers well as employee. Some of the nationally known Management Consultants are ABC Consultants, Ferguson Associates, The Search House and Analytic Consultancy Bureau.
The placement agencies basically help in informing the availability of jobs in private sectors. Most of the small and medium size business enterprises rely upon the placement agencies for all types of manpower requirement. The big enterprises often advertise the vacancies directly through newspapers and internet. The job seekers can register Their name with the placement agencies for the post of office assistant, typist, sales person, marketing executives, accounts assistant, computer operators etc.
Q. 9. State any four points one should mention in his/her bio-data.
Ans: The list enclosures may be given at the end of t your bio-data. In brief, your bio data should have the following points:
1. Full Name (in Block Letters)
2. Father’s/Husband’s Name
3. Date of Birth
4. Residential Address
5. Details of Educational Qualifications
6. Details of Technical or Professional Qualifications, if any
7. Experience
8 Name of References
9. List of Enclosures
10. Signature of Candidate.
Q. 10. Describe the role of print media in providing information about the vacancies in job position.
Ans: Newspapers are the most common print medium for advertisements of job vacancies. All small and big companies advertise their job vacancies in popular newspapers both at regional level and national level. The Employment News is a weekly publication that only carries advertisements for job vacancies. Some of the popular newspapers carry their employment news editions on weekly basis.
The advertisement for job vacancies in print form receives tremendous response from the job seekers because it contains details about the eligibility criteria. proforma of application form, necessary instruction to fill up the application form etc.
Long Answer Type Questions:
Q. 11. Briefly describe the procedure for getting the name registered in employment exchanges.
Ans: Procedure of Registration: The procedure of getting one’s name registered with the employment exchange is as given below:
1. A candidate can visit any Employment Exchange during specified hours on any working day He can get from the employment exchange a blank form card for registration to be filled up. This card includes entries for the name, father’s name, residential address, qualifications, whether general or SC/ST category, N.CO. Code No, job desired, place where the candidate wishes to serve, salary expected, work experience and other related information.
2. Certain documents have to be enclosed with the card, such as proof of age. photocopies of educational qualification, experience, as well as a photocopy of Proof of residence like driving license, Voter’s identity Card, PAN card number, passport or ration card. The candidates are required to bring all certificates/documents in original and a set of photocopies of all the above documents. The photocopies are retained at the Employment Exchange.
3. Having filled up the card, and with the enclosures ready, you are to see the Employment Officer with your original certificates and copies. He will verify and attest the copies and your signature on the Card and return the original certificates.
4. The card as attested above will be kept in the Employment Exchange for record and making future calls for employment, and a registration card, bearing code no. of the job (NCO), date of registration, and your specimen signatures will be handed over to you. This registration card is to be renewed after every three years. Incase of any correspondence with the employment exchange you are to mention you registration number.
Q. 12. Explain the role of employment exchanges in India.
Ans: Role of Employment Exchanges: The primary objective of Employment Exchanges is settlement of job seekers either through regular jobs or through self-employment.
To achieve this objective the employment exchanges in India perform the following functions:
(a) Registration and placement of job seekers so to ensure a proper balance between demand and Supply of labour.
(b) Collect comprehensive Employment Market Information on a quarterly basis for creation of data base for use in effective management of the demand and supply of labour.
(c) Undertake career counselling and vocational guidance with a view to effectively guiding the jo seekers.
(d) Conduct area specific specialised study or surveys to have an assessment of skills available and the marketable skills required for encouraging the job seekers for self-employment particularly in rural informal sector.
(e) Arrange disbursement of unemployment allowance to certain specific categories of job seekers through the employment exchanges as decided by some of the State Governments.
There are more than 940 Employment Exchanges run by the State Governments to provide support to the job seekers. These include State Employment Exchange (S.E.E), District Employment Exchange (DEE), Rural Employment Bureau (REB), University Employment Information and Guidance Bureau (UEI &GB) etc. The Employment exchanges are controlled by Directorate General of Employment and Training (DGE&T).
Q. 13. Describe the role of electronic media in helping the job seekers to get the jobs of their liking.
Ans: Role of Electronic Media: With the advancement of Information and Communication Technology, electronic media has become the most common and convenient source of recruitment. There are so many websites that provide information about employment opportunities.
They provide the facility of searching various jobs as per:
(i) The category (like computer, academic, engineering, sales and marketing, finance etc.)
(ii) The required post (fitter, electrical, office assistant, teachers etc.)
(iii) The place of job (i.e. the city or state within which the job seeker wants to search job)
(iv) The experience (number of years of experience)
(v) Expected salary (annual package from 2 to 3 lakhs, 3 to 5 lakhs, 5 to 10 lakh etc.)
The job seekers can find out the information about various types of job on the basis of the above criteria just by visiting the websites of different placement agencies. The job seekers can also post their resume to E these placement agencies to find out suitable job for them. They get information about the availability of jobs as per their qualification and experience through email and accordingly take the action to contact the employers for interview. The employers can also use those resumes and directly contact the job seekers as per their requirement.
Q. 14. What are the points one should consider while preparing a covering letter for sending bio-data to a company?
Ans: When applying for a job, the bio-data should be accompanied with an appropriate covering letter.
The candidate should consider the following points:
(a) The Opening: This is where you tell the employers ‘who you are’, ‘why are you writing’ and ‘how you came to know about the vacancy’! The ‘who are you’ part is a brief introduction of yourself. Just mention the baste facts about you. In the ‘why you are writing’ part you mention which position you are applying for. Then be sure to mention how you heard about the organization or the job. You might write “This is with reference to your advertisement in Hindustan Times dated 29 January, 2014 regarding the vacancy of a trainee in your sales department”.
(b) Suitability of Your Candidature: The objective of this part of the letter is to mention the reason why the employer should see you as a viable candidate. It is best to start with a statement that provides an overview of your qualifications and emphasizing that they match their requirements. A typical sentence may be “As a trained Graduate in Management I offer the following skills and accomplishment”
(e) About the Organisation: In this section of the letter you may tell something positive about the organisation and mention why you would like to be a part of them by working there. You might mention the reputation of the organization, past record, sales records, size, corporate culture, management or anything that they take pride in Prospective employers like to know that you have chosen them for a reason and they are not just one of hundreds of the companies you are applying to.
(d) Request for further Action: This is the closing paragraph of the letter. The closing paragraph is about thanking the employer for spending time to read your letter or for considering you as a candidate for a job. It is an important thing to end the letter in a courteous way by taking the initiative to follow up.
Finally check your letter for typographic, misspellings and grammatical errors. Now you are ready for ‘complimentary close’. Do not forget to put your signature at the end of your letter.
Q. 15. Describe in brief the interview form of selection test.
Ans: To judge the communication skill, presentation skill, subject command, leadership quality, personality etc. the employers usually arrange for interview. This may be done in the form of group discussion and personal interview. For group discussion, small groups are formed to discuss on any specific topic. During the discussion the employer judge the communication and leadership qualities of the candidate. The employer can observe the candidates’ performance sitting in the discussion room or through at close circuit television. This process can also be carried out in teleconferencing mode in which the employer can observe the process sitting at distant places even sitting in a foreign country. In personal interview the prospective employer and employee interact with each other by using different mode. Here the prospective employer tries to evaluate the candidate from different angles like his/her personality, communication skill, subject command, judgment, honesty, integrity, tolerance, patience, politeness, promptness etc.
The personal interview can be held in the form of:
(a) Telephonic Interview.
(b) Interview through Teleconference.
(c) Chatting through Internet.
(d) Face to face interaction.
Face to face interview is the most common form of personal interview in which the candidate is asked to interact with the interview board. The interview board is headed by a chairperson and comprises of senior officers from the same organisation and outside experts. The other forms of personal interview like telephonic interview, interview through teleconferencing and chatting through internet are common in corporate sector.
