NIOS Class 10 Data Entry Operation Chapter 5 Mail Merge Solutions to each chapter is provided in the list so that you can easily browse through different chapters NIOS Class 10 Data Entry Operation Chapter 5 Mail Merge and select need one. NIOS Class 10 Data Entry Operation Chapter 5 Mail Merge Question Answers Download PDF. NIOS Study Material of Class 10 Data Entry Operation Notes Paper 229.
NIOS Class 10 Data Entry Operation Chapter 5 Mail Merge
Also, you can read the NIOS book online in these sections Solutions by Expert Teachers as per National Institute of Open Schooling (NIOS) Book guidelines. These solutions are part of NIOS All Subject Solutions. Here we have given NIOS Class 10 Data Entry Operation Chapter 5 Mail Merge, NIOS Secondary Course Data Entry Operation Solutions for All Chapters, You can practice these here.
Mail Merge
Chapter: 5
| INTEXT QUESTIONS |
1. What is the difference between main document and merge document in Mail Merge?
Ans: In a Mail Merge operation, the personalised document (such as a letter) is called as the main document. When you merge the main document with the data source, a third document called merge document will be produced.
2. In Mail Merge, a data source can be created using ——— —— or———.
Ans: Mail Merge Helper or Word Table.
3. You can merge the data records to———— or ———.
Ans: A new document or printer.
4. To send the merged documents for electronic mailing, it is necessary that your computer has the ——— connection.
Ans: Internet.
5. State True or False.
(a) Using Word’s Mail Merge features you can merge address lists in a single letter that can be sent to different people but you cannot insert variable fields in the body text of the letter.
Ans: False.
(b) It is not possible to send the merged documents for fax without a fax machine connected to your computer.
Ans: True.
(c) The data records created in a worksheet using Excel cannot be used as a data source for Mail Merge.
Ans: False.
| TERMINAL QUESTIONS |
1. Briefly explain the following:
(a) Main document.
(b) Data source. and
(c) Merge document.
Ans: (a) Main document: In a Mail Merge operation, the personalised document (such as, a standard letter, or envelope, or mailing label) is known as the main document.It is the document containing the text and graphics that stay the same for each version of the merged document – for example, the return address and body of a form letter.
(b) Data source: Data source is a file that contains the names and addresses or any other information that varies with each version of a mail-merge document. For example, a list of names and addresses for a form letter you want to send to a list of clients or other people.
(c) Merge Document: When you merge the main document with data source, a third document called merge document will be produced. The merge document can be merged to the screen to view letters along with addresses; or directly to the printer to print the letters along with addresses and print addresses on envelopes or labels; or save as some other file that can be used later for printing. Inserting the data or information from the data source in the main creates the merge document. For example, insert the merge field «City» in a letter document to have Word insert a city name, such as “New Delhi” that is stored in the City data field.
2. Write any two features of Mail Merge.
Ans: Two features of Mail Merge are:
(i) The Mail Merge feature makes it easy to send the same letter to a large number of people.
(ii) By using Mail Merge, we don’t have to type each recipient’s name separately in each letter.
3. Explain steps in creating a main document for form letters.
Ans: Create the Main Document: Click New Blank Document on he Standard toolbar. Select Mailings→Start Mail Merge subtask on the main tab bar.Under sub task Start Mail Merge, select Envelopes. The Microsoft Word will display the Envelope Options dialog box.
4. Write steps in editing existing data records in Main Merge.
Ans: To edit the existing data records in the data source file, follow these steps:
(i) Open the data source file and then select Use an existing list option from the Select Recipients dialog box displayed in step 3 of the Mail Merge Wizard. The toolbar will appear on the screen.
(ii) Now click on the Browse option to display the Select Data Source dialog box. Now search the folder where you have stored the data file which you want to use and the click on the Open button to access the data file.
(iii) You can open various data file formats such as Access database, Excel files, Word File, Rich Text format etc.
(iv) Once the data file is selected, based of the type of data file selected, Mail Merger will ask you to define how to distinguish between data fields and data record.
(v) Once it is done, the data file will be loaded into Mail Merge and you can now click on the Edit Recipient List button to be able to edit the list as per your requirement.
(vi) To locate a data record that you want to change, move to the record number you want to change its contents by clicking the arrow keys or typing the record number; or click Find, and then search for information that you know the record contains.
(vii) Edit the records that you want to change and save the changes.
5. How do you create a data source using Word table?
Ans: In fact, the Mail Merge Wizard guides you step by step through setting up a Word table that contains your names, addresses, and other data. Instead of taking advantage of Mail Merge Wizard, you can also create a data source by entering field names and data directly in a Word table.
Follow these steps to do this:
(i) Insert a table by selecting tab Insert → Table command on the main tab bar and create a table as given below.
(ii) Type the data field names on the top row of the table. Start typing the data records from the second row.
(iii) When you finish entering all the data records, save the table as a Word document. Your data source document is ready.
(iv) Using Excel Worksheet to Create a Data Source You can also use Excel programs to create.
6. Write steps in using Excel worksheet as a data source for your Mail Merge.
Ans: Using Excel Worksheet to Create a Data Source You can also use Excel programs to create a data source.
Follow these steps do this.
(i) Start Excel program. Open Worksheet.
(ii) Type the data field names on the top row of the worksheet. Start typing the data records from the second row.
(iii) When you finish entering all the data records, save the Worksheet.
(iv) Select the data field names and data records you typed in the worksheet, and then click on Copy button in the standard toolbar. Close the file and then exit the Excel Program.
(v) Open Word program: Open a new document and then click on the Paste button. The data will be copied to the word document in a table form. Save the document. Your data source document is ready.
