NIOS Class 12 Data Entry Operations Chapter 3 Basics of Word Processing Solutions to each chapter is provided in the list so that you can easily browse throughout different chapters NIOS Class 12 Data Entry Operations Chapter 3 Basics of Word Processing and select need one. NIOS Class 12 Data Entry Operations Chapter 3 Basics of Word Processing Question Answers Download PDF. NIOS Study Material of Class 12 Data Entry Operations Notes Paper 336.
NIOS Class 12 Data Entry Operations Chapter 3 Basics of Word Processing
Also, you can read the NIOS book online in these sections Solutions by Expert Teachers as per National Institute of Open Schooling (NIOS) Book guidelines. These solutions are part of NIOS All Subject Solutions. Here we have given NIOS Class 12 Data Entry Operations Chapter 3 Basics of Word Processing, NIOS Senior Secondary Course Data Entry Operations Solutions for All Chapter, You can practice these here.
Basics of Word Processing
DATA ENTRY OPERATIONS
1. State True or False:
(a) Shortcut menu feature allows access to various Word commands faster than using options on the menu bar.
(b) In the collapsed menu, all the commands will be displayed.
(c) For both Show and Hide Rules, the command is View → Ruler.
(d) The black vertical blinking line in the typing area in a word document is the insertion point.
(e) The use of Scrollbars is to set margins in a document.
2. To view shortcut menu, we need to:
(a) Click the mouse.
(b) right click the mouse.
(c) First click and then right click the mouse.
Ans. (b) Right click the mouse.
3. Horizontal scale is useful to quickly set:
(d) All of the above.
Ans. (d) All of the above.
4. What is the command to start the Word Program using Start button?
Ans. Programs → Microsoft word.
5. What are the shortcut key using keyboard for opening a new document?
Ans. CTRL + N keys.
6. What is the command on the menu bar to save?
(a) a new file.
Ans: File → Save As.
(b) existing file.
Ans. File → Save.
7. What are the steps to print a document on a different paper size in Print dialog box.
Ans. Select the appropriate paper size in Scale to paper size: under Zoom and then click OK.
8. State True or False:
(a) Window menu allows you to work with two documents simultaneously.
(b) It is not necessary to give a password to protect a file from reviewers.
(c) Selecting Tracked changes command in Protect Document dialog box do not let others to change the document.
1. Write any two uses of rulers in Word Program.
Ans. The two uses of rulers in Word Program are given below:
(i) The rulers display horizontal and vertical scales that reflect the width and height of our typing area.
(ii) The horizontal scale is invaluable when we want to quickly set tabs, margins and indents.
2. What is a mouse pointer?
Ans. Mouse Pointer: When we move the mouse around in the typing area, the mouse pointer is the shape of a thin I-beam. As we move the mouse near the menu bar and we move the mouse pointer to some existing piece of text and click the mouse we will see the insertion point in that spot of the text.
3. What is an end-of-document marker?
Ans. End-of-Document Marker: The horizontal like (like a short underline) at the end of the document (seen only when word is in Normal view) is called end-of-document marker. This marker lets we know where the end of document occurs.
4. Explain the steps in renaming a document.
Ans. (i) First click the Microsoft office button, and then click open.
(ii) In the look in list, click the folder or drive that contains the file that we want to rename.
(iii) Right click the file that we want to rename, and then click Rename on the Shortcut Menu.
(iv) Type the new name, and then press ENTER.
5. What are the steps in protecting a document from accessing?
Ans. Protecting a Document from Accessing: If we want to protect a document from other users accessing to it, give a password to our file.
Follow the steps given below:
(i) When the file is open, select Office Button → Save As command on the menu bar. The Save As dialog box appears. Move the cursor on the Tools tab on the down left side of Save As dialog box and click. A submenu will appear.
(ii) Click on General Options. The Save dialog box opens. We will see two boxes: Password to open and Password to modify.
(iii) Type a password in Password to open box. (A password can include up to 15 character case-sensitive letters, numerals, spaces and symbols. As we type the password, Word displays an asterisk (*) for each character we type.
(iv) Click OK. The Confirm Password dialog box appears. Retype the Password we typed earlier. Click OK on Confirm Password dialog box and then click OK on Save dialog box and then click OK on Save As dialog box.
(v) When we open the file again next time it will ask we to type the password. Remember, we will not be able to open that file without the password. Also, don’t forget that the passwords are case sensitive; that is, ‘XYZ’ and ‘XYZ’ are two different passwords.
6. How do you modify a password given to protect a document?
Ans. If we suspect that some one knows our password and we want to change it, modify it by typing present password in Password to open: box and new password in Password to modify: box in the Save dialog box.
7. What are the steps in printing a document’s multiple pages in a single sheet of paper?
Ans. Select the appropriate paper size in Scale to paper size, under Zoom in print dialog box.
Printing a Document’s Multiple Pages in a Single Sheet of Paper: We want to print multiple pages of document in a single sheet of paper, follow the steps given below:
(i) Open the document to be printed.
(ii) Choose Office Button→ Print command on the menu bar. The Print dialog box will open. Select the Options like print range, Number of copies, Printer name etc. See that printer is switched on and the paper is available int he printer tray.
(iii) Select the appropriate paper size in Pages per sheet: under zoom in Print dialog box.
(iv) Click OK.
8. Write any three options available in the Print dialog box.
Ans. (i) Name of the printer (if you have more than one printers).
(ii) Choose paper size, orientations, resolution etc. by pressing Properties button.
(iii) Print the entire document or only current page or specific pages.
(iv) Print a draft copy, which omits graphics to allow faster printing.
OTHER IMPORTANT QUESTIONS AND ANSWERS
Q. 1. Fill in the blanks:
(a) The ………………….. slide controls the appearance of other slides.
Ans. Slide Show.
(b) To create Web pages we can use ………………..
(c) ……………….. bar is used to move around the document.
(d) = if (10 < 5, “small”, “big”) will return ……………….
(e) The information like ‘Web site found’ is displayed on …………………
Ans. Status Bar.
(f) ……………….. protects the user from accidentally deleting files.
Ans. Recycle bin.
(g) …………………… key combination enables us to Redo last command.
Ans. Ctrl + Y.
(h) …………………. translates the program written in high-level language into equivalent program in machine language.
(i) Set of worksheets is called ……………
Ans. Work Book.
(j) CPU stands for ……………….
Ans. Central Processing Unit.
Q. 2. Fill in the blanks:
(a) The ………………….. vies helps in getting the detailed picture of each slide.
Ans. Slide Show.
(b) HTML stand For ……………….
Ans. Hypertext Markup Language.
(c) ………………. bar is located at the top of the application window.
(d) ABS (-4567). It will return …………………
(e) The information like website found is displayed on ………………….
Ans. Status bar.
(f) ………………… is a shortcut for selecting all items at once.
Ans. Ctrl + A.
(g) ………………… language is written as the string of binary digit.
(h) Set of worksheet are called ………………..
(i) RAM stands for ………………..
Ans. Random Access Memory.
(j) ……………………. protects the user from accidentally deleting files.
Ans. Recycle Bin.
Q. 3. Define the term End-of-Document Marker.
Ans. End-of-Document Market: The horizontal line (like a short underline) at the end of the document (seen only when Word is in Normal view) is called end-of-document marker. This marker lets you know where the end of document occurs.
Q. 4. Write down the steps to perform the tasks given below to the text given in box:
Computer and IT courses of Jamia University are offered through a network of Accredited Institutes (Als)
(a) Change the font style of the entire text from normal to italics.
Ans. Computer and IT courses of Jamia University are offered through a network of Accrediated Institutes (Als).
(b) Make the text accredited Vocational Institutes (AVIS) bold and underline.
Ans. Accrediated Instituted (AIS).
(c) Increase the size of text to 16.
Ans. Computer and IT courses of Jamia University are offered through a network of Accrediated Institutes (AIS).
(d) Double the line spacing between lines.
Ans. Computer and IT Courses of Jamia University are offered through a network of Acrrediated Institutes (Als).
Q. 5. Define the Short cut menu.
Ans. Short cut menu: These features allow you to access various Word commands faster than using the options on the menu bar. When the menu is expanded, the shortcut menu is displayed with short-cut command option for each of the short-cut menu item. The options on this menu will vary depending on the sub-task that was clicked or selected.
Q. 6. Suppose you have typed a paragraph of text and you want to align the text centrally. Which key board short cut will you press to do the same? What will happen it you press the following key strokes?
(i) CTRL + R.
(ii) CTRL + Home.
(iii) CTRL + End.
Ans. To align the text centrally press Ctrl + E.
(i) CTRL + R – Right alignment.
(ii) CTRL + Home – Go to beginning of document.
(ii) CTRL + End – Go to end of document.
Q. 7. What is Word processing?
Ans. Word processing is an application program that allows you to create letters, reports, newsletters, tables, form letters, brochures, and Web pages. Using this application program you can add pictures, tables, and charts to your documents. You can also check spelling and grammar.
Q. 8. Write any five features of Word processing.
Ans. (i) You can work on multiple documents simultaneously.
(ii) With the help of mail merge, you can quickly create merge documents like mass mailings or mailing labels.
(iii) You can create professional documents fast, using built in and custom templates.
(iv) You can easily manage large documents using various features like the ability to create table of contents, index, and cross-references.
(v) The nested tables feature supports putting one table inside another table.
Q. 9. Write the steps to open MS WORD program.
Ans. You can start your Word program by the following way:
(i) Click on the Start button.
(ii) In the menu that appears select All Programs, Microsoft Office, Microsoft Office Word 2007.
In few seconds you will see Word screen on the monitor.
Q. 10. Write any five features of word 2007.
Ans. MS Word 2007 has useful features and tools introduced to produce professionally created documents. Some of these features are following:
(i) The MS Word 2007 provides a lot of pre-formatted template to produce documents, reports etc.
(ii) MS Word 2007 provides features for creating chart.
(iii) MS Word 2007 also provides the feature and tools to export your document to either PDF or XPS format.
(iv) MS Word 2007 provide digital signature feature.
(v) It uses the MS Office Fluent user Interface concept.
Q. 11. What are Menus?
Ans. It is like the Menu Bar in the previous versions of Word. The features in Word 2007 display as various tabs such as Home, Insert, Page Layout, References etc. To view all sub tasks/options (expanded form) in each menu, you must click the required option.
Q. 12. What are Shortcut Menus?
Ans. Shortcut Menus allow you to access various Word commands faster than using the options on the menu bar. When the menu is expanded, the shortcut menu is displayed with a short-cut command option for each of the short-cut menu item. The options on this menu will vary depending on the sub-task that was clicked or selected.
Q. 13. Write the uses of rulers in Word Program.
Ans. The rulers display horizontal and vertical scales that reflect the width and height of your typing area. The horizontal scale is invaluable want to quickly set tabs, margins, and indents.
Q. 14. What is Insertion Point?
Ans. The black vertical blinking line is the insertion point that is initially at the top left side of the typing area. It indicates the place where your typing is inserted into the document. As you type, the blinking line continuously moves along towards right inserting in that line whatever is typed.
Q. 15. What is Mouse Pointer?
Ans. When you move the mouse around in the typing area, the mouse pointer is in the shape of a thin I beam. As you move the mouse near the menu bar and toolbars, the mouse pointer becomes a pointing arrow. If you move the mouse pointer to some existing piece of text and click the mouse, you will see the insertion point in that spot of the text.
Q. 16. What is End-of-Document Marker?
Ans. The horizontal line (like a short underline) at the end of the document is called end-of-document marker. This marker lets you know where the end of document occurs.
Q. 17. Write the Steps to Create a New Document.
Ans. To open a new document, follow one of the following methods:
Click the New Document button on the menu bar.
Press CTRL + N keys on the keyboard.