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NIOS Class 12 Data Entry Operations Chapter 4 Formatting Documents
Also, you can read the NIOS book online in these sections Solutions by Expert Teachers as per National Institute of Open Schooling (NIOS) Book guidelines. These solutions are part of NIOS All Subject Solutions. Here we have given NIOS Class 12 Data Entry Operations Chapter 4 Formatting Documents, NIOS Senior Secondary Course Data Entry Operations Solutions for All Chapter, You can practice these here.
Formatting Documents
Chapter: 4
DATA ENTRY OPERATIONS
INTEXT QUESTIONS
1. What will happen to the cursor when you see the following keyboard shortcuts?
(a) HOME.
Ans. Beginning of the line.
(b) END.
Ans. End of the line.
(c) CTRL+HOME.
Ans. Top of the document.
(d) CTRL+END.
Ans. End of the document.
2. What are the shortcuts for selecting?
(a) A whole word.
Ans. Double-click with the word.
(b) Whole paragraph.
Ans. Triple-click within the paragraph.
(c) Several words or lines.
Ans. Drag the mouse over the words or hold down SHIFT key while using the arrow keys.
(d) Entire document.
Ans. Choose Edit → Select All command on the menu bar or press CTRL+A keys.
3. State True or False:
(a) It is a good practice to insert many spaces you need to move 2 text across a line.
Ans. False.
(b) We can use BACKSPACE key to delete smaller selection of text.
Ans. True.
(c) Ariel is a style menu name.
Ans. False.
(d) The font size is measured in points.
Ans. True.
INTEXT QUESTIONS
4. The shortcut key to insert a new line:
(a) ENTER.
(b) SHIFT+ENTER.
(c) ALT+ENTER.
Ans. (b) SHIFT+ENTER.
5. By default, the Tab stops are set at:
(a) 0.3 inch intervals.
(b) 0.4 inch intervals.
(c) 0.5 inch intervals.
Ans. (c) 0.5 inch intervals.
6. State True or False:
(a) Single line spacing causes 18 points.
Ans. False.
(b) Using Standard toolbar, you can have up to 4 columns in a paragraph.
Ans. True.
(c) Format Painter button on the Standard toolbar is useful in applying a style.
Ans. True.
(d) Heading 1 is a default style.
Ans. False.
INTEXT QUESTIONS
7. ____________ command in the menu bar is used to access the Bullets and Numbering dialog box.
Ans. Format → Bullets and Numbering.
8. What is the difference between copying text and moving text?
Ans. Copying means to make a copy of the selected text and insert in another location, leaving the original text unchanged. Moving text means to remove the selected text from one location and insert it in another location.
9. To view the elements on a clipboard, you select ____________ command from the menu bar.
Ans. View → Toolbars → Clipboard.
10. State True or False:
(a) Choosing Edit → Copy command on the menu bar and pressing CTRL+C key are different actions.
Ans. False.
(b) You cannot use Custom dictionary to remove a word.
Ans. False.
(c) You can select synonyms of a word from shortcut menu by right click.
Ans. True.
(d) The Spelling and Grammar checker can be activated by pressing F7 key on the keyboard.
Ans. True.
TERMINAL QUESTIONS
1. What is the command in the menu bar to change text to Title Case?
Ans. The Menu bar contains various options such as file, edit, view, insert, format, tools, table, window and help. To use these options, a menu list pops down. You can select the option you want click and click on it using the left mouse button.
2. Explain the steps in inserting a symbol.
Ans. (i) First start Microsoft word.
(ii) The click insert special character command.
(iii) You can select different character sets available from the top down list and then from the displayed symbol.
(iv) You can select a symbol and click OK button.
3. What is a font face? Mention any two font families.
Ans. Font Face: Font is the basic typeface in which your words are displayed.
Font comes in families such as Times New Roman or Ariel.
4. How do you set line spacing in a paragraph?
Ans. Choose Home → Paragraphs sub task menu and click on the down arrow located near lower right corner to display the paragraphs formatting submenu. The Paragraph dialog box appears. The Indents and Spacing tab of the Paragraph dialog box provides a drop-down under Line spacing.
All the these line spacing settings can be made by choosing the appropriate options from the Line spacing menu in the Paragraph dialog box.
5. Write the steps for moving text.
Ans. Moving Text: Moving text means to remove (cut) the selected text from one location and insert it in another location.
To move text follows the steps given below:
(i) Select the text that will be moved.
(ii) Select Home → Clipboard sub task menu command on the menu bar, or click the Cut button on the standard tool bar, or press CTRL + X keys. This will move the text to a clipboard.
(iii) To paste cut text, move the cursor to the location we want to move the text to and select Home→Clipboard sub task menu command on the menu bar, click the Paste button on the standard toolbar or press CTRL+V keys.
To move a small amount of text a short distance, the drag-and-drop method may be quicker. Highlight the text we want to move, click the selection with the mouse, drag the selection to the new location and release the mouse button.
6. Write the steps for copying text.
Ans. Copying Text: Copying means to make a copy of the selected text and insert in another location, leaving the original text unchanged.
To copy text, follow the steps given below:
(i) Select the text that will be moved.
(ii) Select Home → Clipboard sub task menu command on the menu bar or click the Cut button on the standard tool bar or press CTRL+X keys. This will move the text to a clipboard.
(iii) Choose Home→Clipboard sub task menu command on the menu bar, click the Copy button on the standard toolbar or press CTRL+C keys to copy the text to the clipboard.
7. What is the use of Auto Correct feature in Word?
Ans. We can use spell check features of Writer.
Writer provides two check spelling and grammar:
(i) If Auto Spell Check is activated, as we type, Writer will automatically check our document and underline possible spelling and grammatical errors. To correct an error, display a shortcut menu, and then select the correction you want.
(ii) When you finish creating a document, we can have Writer search the document for spelling and grammatical errors. When Writer finds a possible error, we can correct it and then continue the check. This can be done either through the Spelling and Grammar option of Tools menu or by clicking at (ABC) button of standard toolbar.
Check spelling automatically as we type, do the following:
(i) Activate automatic spell-check by clicking the Auto Spellcheck icon (ABC) on the Standard toolbar.
(ii) Right-click a word with a red wavy underline and then choose a suggested replacement word from the list or from the Auto Correct submenu.
(iii) If we choose a word from the AutoCorrect Submenu, the underlined word and the replacement word are automatically added to the Auto Correct list for the current language.
Our can also add the underlined word to our custom dictionary by choosing Add option from the shortcut menu shown above.
OTHER IMPORTANT QUESTIONS AND ANSWERS
Q. 1. Write True/False for the following statements:
(a) GUI stands for Graphical Unit Interface.
Ans. False.
(b) ROM is volatile in nature.
Ans. False.
(c) HTTP is the protocol used to access HTML documents.
Ans. True.
(d) The default line spacing is single.
Ans. True.
(e) Assembly language is also known as machine language.
Ans. True.
(f) Icon is a graphical representation of any application.
Ans. True.
(g) You can only insert one column, row or cell at a time in Excel.
Ans. False.
(h) We cannot send pictures through email.
Ans. False.
(i) Power Point holds text in text object.
Ans. True.
(j) The Shortcut key for cut is ctrl+C.
Ans. False.
Q. 2. How can we indent a paragraph?
Ans. To indent paragraphs automatically, drag the top half of the triangular indent marker of the horizontal ruler to the right of the desired position.
Q. 3. How can we create bulleted list in MS-Word?
Ans. Bulleted lists are after used to bring main points to a reader’s attentions.
These are the steps to create bulleted list:
(i) Click the Bulleted List button on the formatting toolbar.
(ii) Type the first entry and press Enter. This will create a new bullet or number on the next line. If you want to start a new line without adding another bullet or number, hold down the Shift key while pressing enter.
(iii) Continue to type entries and press Enter twice when you are finished typing to end the list.
Use the Increase Indent and Decease Indent buttons on the formatting toolbar to create lists of multiple levels.
You can also type the text first, highlight the section, and press the Bulleted List to add the bullets or numbers.
Q. 4. How would you save a document for the first time in MS-Word?
Ans. To save a new/existing document that is opened, follow one of the following methods:
(i) Click the Save button on the menu bar.
(ii) Press CTRL+S keys on the keyboard.
If the document is already named ans saved earlier, it will simply save the document. On the other hand, if the file is a new document then it will prompt you by opening Save As dialog box. Select the folder where you want to place your document is Save In: box, type the name of the document in File Name : box, and then click OK.
You can also save a new document by choosing CTRL + A on the keyboard and then selecting the above actions in Save As dialog box.
Q. 5. Write steps to open an existing document.
Ans. Click on the office 2007 button at the top left corner of your screen to open an existing document, follow one of the following methods:
(i) Click the Open File button on the menu bar.
(ii) Press CTRL + O key on the keyboard.
(iii) Each of the above method will show the Open dialog box. Choose the file and click the Open button.
Q. 6. Write short notes on the following:
(a) Tabsteps
Ans. Tab stops: Tab stops are often used to create easy-to-format documents. By default, the tab Stops are set at 0.5-inch intervals from the left margin. For example, you can easily create a table of contents or an index without setting a single tab stop.
(b) Spell check feature.
Ans. Spell check feature: The spelling and grammar checkers check for misspelled words or grammar errors. The red wavy lines will appear underneath misspelled words. The green wavy lines will appear underneath grammatical errors.
This section deals with the concepts and commands of spelling and grammar corrections of your document. Word will automatically check for spelling and grammar errors as you type unless you turn this feature off.
Q. 7. Differentiate between the Header and footers.
Ans. Header and Footers: A header si text that is added to the top margin of every page such as a document title or page number. Footer is text added to the Bottom Margin.
Q. 8. What are the two methods for changing the page margins Explain briefly.
Ans. There are two methods by which you can change the page margins of your document:
(a) Using ruler. and
(b) Using Page setup dial box.
(a) Using Ruler: (i) Move the mouse over the area where the white ruler changes to gray.
(ii) When the cursor becomes a double-ended arrow, click with the mouse and drag the margin indicator to the desired location.
(iii) Release the mouse when the margin is set.
(b) Using Page Set-up Dialog Box.
The margins can also be changed using the Page Setup dialog box:
(i) Select Page Layout Tab and click on the command on the menu bar and choose the Margins button under Page Setup sub task group to display the margin dialog box.
(ii) There are six predefined margins namely normal, Narrow, Moderate, Wide, Mirrored, Office 2003 Default available for you to select. Either you can select any one of them as per the Requirement.
(iii) To apply the changes to the whole document click on the drop-down arrow next to the Apply to: list box and change the option of Whole document if it do not appear.
(iv) Click OK when finished.
Q. 9. Write the steps for replacing the word Indigo in a paragraph with another world Blue. This word has occurred four times in the paragraph.
Ans. Following are the steps to replace the Indigo word with Blue.
(i) Press keyboard keys CTRL + H.
(ii) In the Find what box write Indigo and in the replace with box write Blue.
(iii) Click on Replace all button.
(iv) Click on close.
Q. 10. What is meant by Format Painter? Write the steps to use Format Painter.
Ans. A handy feature for formatting text is the Format Painter located on the home Tab under Clipboard sub task menu. For example, if you have formatted a paragraph heading with a certain font face, size, and style and you want to format another heading the same way, you do not.
need to manually add each attribute to the new headline We can use the Format Painter by following these steps:
(i) Place the cursor within the text that contains the formatting you want to copy.
(ii) Click the Format Painter button in the standard toolbar. Notice that your pointer now has a paintbrush beside it.
(iii) Highlight the text you want to add the same format to with the mouse and release the mouse button.
Q. 11. What is a font face? Mention any two font families.
Ans. Font is the basic typeface in which your words are displayed. Font comes in families such as Times New Roman or Ariel. Each font family has a specific way of formatting individual letters.
Q. 12. How do you set line spacing in a paragraph?
Ans. Choose Home → Paragraphs sub task menu and click on the down arrow located near lower right corner to display the paragraphs formatting submenu. The Paragraph dialog box appears. The Indents and Spacing tab of the Paragraph dialog box provides a drop-down under Line spacing. The following line Spacing options are there in the drop down list:
Single, 1.5 lines, Double, At Least, Exactly, Multiple.
Q. 13. What is the use of Auto Correct feature in Word?
Ans. You can use the Auto Correct feature to correct type and misspelled words, as well as to insert symbols and other pieces of text. Auto Correct is set up by default with a list of typical misspellings and symbols, but you can modify the list that Auto Correct uses.
Q. 14. What is tab stops? Write the Steps to Set tab stops.
Ans. Tab stops are often used to create easy-to-format documents For example, you can easily create a table of contents or an index setting a single tab stop. By default, the tab Stops are set at 0.5-inch intervals from the left margin.
Select Home and then Paragraphs sub task menu and click on the down arrow located near lower right corner to display the paragraphs formatting submenu. Now click on the Tabs button located on the lower left corner to display the tabs submenu. The Tab dialog box appears. Type the length of the tab in inches in the box under Tab stop position of Tabs dialog box. Click on OK. The insertion point can be moved to the next tab stop in the current paragraph by pressing the Tab key.
Q. 15. What are the advantages of using the Paragraph command?
Ans. The advantages of using the Paragraph command are:
(i) Spacing before and after paragraphs docs not change the point size of your text.
(ii) You can use different spacing combinations for different purposes.
(iii) You can make precise adjustments to the spacing between the various text elements. For example, you can use paragraph spacing to clarify the relationship between headings and body text.
(iv) If the paragraph is moved or deleted, its spacing goes with it. The paragraph doesn’t leave behind extra blank lines.
Q. 16. Write the steps to add Borders and Shading to your document.
Ans. You can add borders, to any side of a paragraph, and you can add background shading. You can also add borders and shading to ordinary text and to the paragraphs in table cells and frames.
To add Borders and Shading the steps are:
(i) Select Home, Paragraphs sub task menu and click on the Border and Shading button.
(ii) The Borders and Shading dialog box appears. Click on the appropriate borders box after selecting Borders tab to select border, select Paragraph under Apply to: drop down submenu, click OK.
To shade a paragraph, click on Shading tab in Borders and Shading dialog box, select appropriate shade under Fill, and select Paragraph under Apply to: drop down submenu, click OK.
Q. 17. How to create ‘bulleted and numbered lists’.
Ans. Bulleted lists and Numbered lists are often used to bring main points to a reader’s attention.
(i) Click the Bulleted List button or Numbered List button on the formatting toolbar.
(ii) Type the first entry and press ENTER. This will create a new bullet or number on the next line. If you want to start a new line without adding another bullet or number, hold down the SHIFT key while pressing ENTER.
(iii) Continue to type entries and press ENTER twice when you are finished typing to end the list.
Q. 18. What is Clipboard?
Ans. When you copy or cut text, the text is stored in an area of memory called clipboard and can be pasted back into the document or into any other document. The last 12 elements that were cut or copied are placed onto Word’s clipboard.
Q. 19. Write the steps for moving text.
Ans. Moving text means to remove (cut) the selected text from one location and insert it in another location.
To move text follows the steps given below:
(i) Select the text that will be moved.
(ii) Select Home, click the Cut button on the standard tool bar, or press CTRL+X keys.
(iii) To paste cut text, move the cursor to the location you want to move the text to and select Home, click the Paste button on the standard toolbar, or press CTRL+V keys.
Q. 20. Write the steps for copying text.
Ans. Copying means to make a copy of the selected text and insert in another location, leaving the original text unchanged.
To copy text, follow the steps given below:
(i) Select the text that you want to copy.
(ii) Select Home, click the Copy button on the standard tool bar, or press CTRL+C keys.
(iii) To paste copied text, move the cursor to the location you want to copy the text to and select Home, click the Paste button on the standard toolbar, or press CTRL+V keys.
